Maintenance Management
Maintenance Scheduling, Records, Spare Parts, Staffing, Training,
Outside Contracting and Database.
Good maintenance pays off. The reliability of equipment improves while the cost of ownership is reduced. Establishing an effective maintenance management system is one of the most cost effective actions that an owner can make. An effective maintenance management system will maximize the return from your maintenance dollar by identifying ongoing problems and eliminating non-productive maintenance practices.
A good Maintenance Management System is similar to a good Accounting System in that both require coordinated databases to function correctly. The casual observer is tempted to simply buy Generic Maintenance or Accounting programs and modify the operation to fit the software. A true tail wagging dog scenario! In practice, Generic Programs never quite meet the operational needs of an organization and are often abandoned.
Bass Associates Inc. designs, develops and implements custom Maintenance Management Systems including Database Architecture, Hardware, Network Interface, Training and Startup. If you are planning a new facility or if you want to improve the maintenance in an existing facility call John Bass at 952/544-6079.
Some of the Maintenance Management System (MMS) characteristics and professional services provided by Bass Associates Inc. are as follows.
Maintenance Management System Components:
- Maintenance Management System Objectives
- Technical Documentation
- Equipment Inventory Control
- Maintainability Analysis
- Master Maintenance Plan
- System Architecture
- System Database
- System Output
- System Implementation
- Operational Support
For Help or more information, call John Bass at 952/544-6079.
Email: help@BassEngineering.com
Click Here to Search Our Web Site:
Bass
Associates Inc.
13533 Larkin Drive, Minnetonka, MN 55305
Phone/Fax: 952/544-6079
Copyright © 1998 Bass Associates Inc. Last modified: May 13, 2000
Maintenance Management System Objectives
The purpose of a Maintenance Management System (MMS) is to improve the quality and to reduce the cost of maintenance. The MMS has both scheduling and analytical functions. It provides a means of quantitatively evaluating maintenance cost, response time, downtime, repeat write-ups and training. One of the most important outputs from a maintenance management system is to provide the factual data necessary the justify maintenance expenditures. Every facility is unique yet all share the following needs regarding their maintenance organization.
- An easy to use maintenance management software program.
- Open software system with transportable database records.
- Ability to generate meaningful management reports.
- Ability to evaluate maintenance effectiveness (repeat write ups).
- Ability to identify design defects and reliability problems.
- Rapid access to maintenance history.
- Effective preventive maintenance program.
- Simple method for anyone to request maintenance.
- Feedback to maintenance requester.
- Well trained maintenance staff.
- Current technical manuals and documentation.
- Quality tools and test equipment.
- Effective purchasing & spare parts management system.
For more information, call John Bass at 952/544-6079.
Maintenance Technical Documentation
The most fundamental requirement for a is good technical documentation for the facility and equipment. Set up a technical library containing all of the following documents.
- Construction Specification & Contract Documents
- As Built Construction Drawings in an Electronic Format
- Equipment List including Equipment ID Number.
- Actual Equipment Manuals
- System & Equipment Test Procedures
- System & Equipment Maintenance Procedures
- Spares Documentation
- Component Parts List
- Qualified Vendors List
- Spares Provisioning
For more information, call John Bass at 952/544-6079.
Physically inventory all of the equipment in the facility that will require maintenance either by staff or outside contractor. Assign an equipment ID number and verify that technical library has a copy of the Operations & Maintenance Manuals.
- Develop an equipment inventory database.
- Review facility drawings and identify each item requiring maintenance.
- Physically survey the facility and/or meet with owner to identify equipment that has been or will be added.
- Obtain technical data from vendor and initialize technical library.
For more information, call John Bass at 952/544-6079.
Analyze each piece of equipment to determine the periodic maintenance requirements, tools and skills that will be required to maintain the equipment.
- Analyze Equipment & Determine Maintenance Requirements.
- Develop Maintenance & Test Procedures.
- Define Tool & Test Equipment Requirements.
- Define Skill Level Requirements
- Operation & Maintenance Training Requirements
- Determine Periodic Maintenance & Test Requirements
- Operation & Maintenance Staff Requirements
- Establish Spares Provisioning Levels
For more information, call John Bass at 952/544-6079.
Bass Associates Inc. works with the owner to develop a master maintenance plan that will define the maintenance organization and provide a realistic plan for developing it.
- Determine maintenance manpower requirements.
- Prepare a maintenance organizational chart.
- Prepare a maintenance policy manual that defines the authority and responsibilities for each functional block.
- Define minimum skill level requirements for each position on the maintenance staff.
- Prepare a list of the tools and equipment that must be procured by the facility.
- Prepare list of spare parts that are to stocked by the facility.
- Define items to be maintained by outside maintenance organizations.
For more information, call John Bass at 952/544-6079.
Maintenance Management System Architecture
The Maintenance Management System will be designed to be accessible from a Local Area Network (LAN) or as a stand alone system.
- The system database format will have Open Database Connectivity (ODBC) so that it can be accessed by other database systems.
- The system will be interfaced to the Local Area Network (LAN) if one is available.
- The system will include all of the databases listed below.
- The system will be able to generate all of the reports listed below.
- The system will automatically generate Periodic Maintenance Workorders for the equipment put on the system.
- Requests for maintenance can be entered from any computer connected to the LAN.
- Persons having the correct access permission will be able to generate reports from their desktop computer.
For more information, call John Bass at 952/544-6079.
Maintenance Management System Databases
Maintenance Management Systems are built around relational databases to keep track of all the schedules, history and other information about the maintenance operation. At a minimum the Maintenance Management System will include the following databases.
- Equipment ID List
- Maintenance Workorder Database
- Equipment Failure History Database
- Tool & Test Equipment Calibration Record.
- Equipment Calibration & Test Record.
- Utility Cost & Consumption Database
- Employee Time Cards
For more information, call John Bass at 952/544-6079.
Maintenance Management System Output
The Maintenance Management Software shall automatically generate periodic maintenance workorders and the following management reports. It shall also have the capability of being easily programmed to generate other that summarize any set of data in the databases.
- Automatically Generate Periodic Maintenance Workorders
- Manually Generate Workorders for Reported Problems.
- Total Cost of Operation Report
- Utility Cost Summaries
- Maintenance Cost Summaries
- Equipment Cost Of Ownership Reports
- Equipment Down Time Reports
- Mean Time to Repair Reports
- Manpower Utilization Report
- Repeat Write Up Alerts
For more information, call John Bass at 952/544-6079.
Bass Associates Inc. will set up a complete Maintenance Management System including Computer Hardware, Software and Documentation. The system will provide complete record keeping; including all forms, reports and computer facilities.
- Select appropriate computer for maintenance data processing
- Develop software to meet the needs of the facility.
- Interface the system to the local area network (LAN).
- Initialize the maintenance management data base.
- Design maintenance forms and standard report formats.
- Develop the management reports.
- Prepare data processing procedures manual.
For more information, call John Bass at 952/544-6079.
Bass Associates Inc. provides ongoing technical support during start up and for as long as necessary until the owner is self sufficient.
- Assist owner' maintenance staff recruitment.
- Negotiate contract with outside maintenance organizations.
- Set up on the job training (OJT) program.
- Serve as consultant to maintenance review committee.
- Provide maintenance management training seminars.
For Help or more information, call John Bass at 952/544-6079.
Email: help@BassEngineering.com
Click Here to Search Our Web Site:
Bass
Associates Inc.
13533 Larkin Drive, Minnetonka, MN 55305
Phone/Fax: 952/544-6079
Copyright © 1998 Bass Associates Inc. Last modified: May 13, 2000